ARTICLE III

PURPOSES

NCIA is organized for educational purposes within the meaning of section 501C(3) of the Internal Revenue Code of 1954, as amended. These purposes include, but are not limited to, the following:

1. To make recommendations to NCIA members and to the AACC Board of Directors on matters related to instructional administration in two-year colleges.

2. To conduct studies and surveys of member needs to assist in planning professional development and programming activities.

3. To analyze various techniques of program development and implementation in two-year colleges, serve as a clearinghouse for those techniques found by NCIA members to be particularly effective; compile and disseminate such information to the membership and other interested personnel through workshops, professional meetings and publications.

4. To provide for the collection and presentation of two-year college instructional administrative matters and/or concerns to appropriate professional organizations for their guidance in better serving two-year college constituencies.

5. To provide a positive force regionally and nationally, to heighten public understanding of the goals and objectives of the community college.

ARTICLE IV

MEMBERS

SECTION 1. Membership. The membership of NCIA shall be open to all individuals concerned with instructional administration at community, technical and junior colleges, as well as higher education graduate students. Membership may be institutional or individual. The membership period shall be effective on an annual, calendar basis.

SECTION 2. Membership Dues. The dues of this organization shall be an amount determined annually by the NCIA Board and payable at such times during each year as determined by the Board. Members that are retired from or appointed in emeritus or emerita status shall pay dues no greater than the dues paid by student members. Past-Presidents of NCIA who are retired receive a complimentary membership.

ARTICLE V

OFFICERS

The officers of NCIA shall be the President, President-Elect, Immediate Past-President and Recording Secretary. The term of office for all officers shall be one year. These officers, along with the Executive Director, comprise the Executive Committee of NCIA. The Recording Secretary shall succeed to the President-Elect. The President-Elect shall succeed to the President. The President shall succeed to the Immediate Past-President.

Officer vacancies shall be filled by appointment of the President. Such appointments shall be effective until the next meeting of the Board, at which time the vacancy shall be confirmed by general election of the Board. Officers appointed under such circumstances shall have served on the Board for at least one term prior to appointment.

ARTICLE VI

BOARD

SECTION 1. There shall be a Board of NCIA composed of the President, President-Elect, Immediate Past-President, Recording Secretary, one representative elected from each of the nine regional districts, and two at-large positions elected by the membership at large. The Executive Director will serve as an ex-officio, non-voting member on the Board.

SECTION 2. The election to the Board shall take place prior to the annual AACC convention. The newly-elected members of the Board shall assume their offices at the conclusion of the annual business meeting.

SECTION 3. Election to the Board shall be by written ballot of the membership, conducted through the mail or by electronic ballot forty-five days prior to the annual business meeting. Elections shall be held for regional representatives elected from each of the nine regional districts and two at-large members elected by the membership at large. Members will be elected for two-year terms.

SECTION 4. Elected members of the Board can succeed themselves only once unless an intervening period of one year shall elapse, after which a member may be elected for another term. Regardless of the number of consecutive terms elected, a representative may maintain a regional representative or at-large position until a new member is elected to the Board to fill the position.

SECTION 5. Upon confirmation to the Recording Secretary position, the regional or at-large position held by this individual is immediately declared vacant. The election of the Recording Secretary shall be the first order of business of the Board meeting prior to the annual business meeting of the Council.

SECTION 6. Vacancies in the membership of the Board shall be filled by Presidential appointment and shall be confirmed by the Board. The appointee shall serve the unexpired term vacated by his/her predecessor. A regional representative who relocates into another region will fill any at-large vacancy or a vacancy in the region where he/she relocates. If no vacancy exists, he/she may continue in office as a temporary at-large representative until the expiration of his/her normal term. The President, in consultation with the Executive Committee, may replace inactive board members who have not fulfilled the responsibilities of their positions.

SECTION 7. A quorum of the Board shall be a majority of the elected members, providing at least two members of the Executive Committee are present. By unanimous consent of Executive Committee members present, appointed members and committee members, as described in Article VII, may be counted for purposes of determining a quorum.

SECTION 8. When invited by AACC’s Board of Directors, NCIA may submit a nomination to the AACC Committee on Directors. NCIA will be eligible to nominate one person for election to the AACC Board for a three-year term any year when NCIA has no representation on the AACC Board, or when NCIA’s incumbent representative's term is to end in the current AACC Board year, or when NCIA’s turn to elect a Director occurs as specified in AACC's procedures. Nominations for the representative to the AACC Board of Directors will be made by the NCIA Board and will then be presented to the membership in the form of a mail or electronic ballot if more than one person is nominated.

ARTICLE VII

COMMITTEES

SECTION 1. Executive Committee. There shall be an Executive Committee of the NCIA Board comprised of the President, President-Elect, Recording Secretary, and Immediate Past-President. The Executive Director shall serve as an ex-officio, non-voting member of the Executive Committee. The Executive Committee shall be empowered to make decisions between regular meetings of the Board and shall report all interim activities at the next regular meeting of the Board. The Executive Committee shall recommend a person for the position of Recording Secretary and present this recommendation to the Board for confirmation.

SECTION 2. Awards Committee. With the approval of the Executive Committee, the President shall appoint an awards committee, which is chaired by the President-Elect. A representative from the National Office shall serve as an ex-officio, non-voting member of the Awards Committee. The Awards Committee shall recommend to the Board possible categories for the annual Exemplary Initiatives Competition and shall review entries and determine the winners and honorable mentions. The Awards Committee shall recommend to the Board criteria for the Instructional Leadership Award and shall review nominations and determine the winner and honorable mention. The Awards Committee shall coordinate the nomination and final selections for the NCIA Service Awards.

SECTION 3. Professional Development Committee. With the approval of the Executive Committee, the President shall appoint a Professional Development Committee, which is chaired by the Immediate Past-President. A representative from the National Office shall serve as an ex-officio, non-voting member of the Professional Development Committee. The Professional Development Committee shall develop and implement professional development opportunities for instructional leaders. The Professional Development Committee shall review and recommend to the Board co-sponsorship of professional development activities. The Professional Development Committee shall review requests for NCIA seed funding and co-sponsorship of regional, state, and local activities.

SECTION 4. Conference Committee. With the approval of the Executive Committee, the President shall appoint a Conference Committee, which is chaired by the President-Elect. A representative from the National Office shall serve as an ex-officio, non-voting member of the Conference Committee. The Conference Committee shall plan all program activities associated with the annual AACC convention and will coordinate the planning of an annual conference hosted by NCIA.

SECTION 5. Nominating Committee. With the approval of the Executive Committee, the President shall appoint a Nominating Committee, which is chaired by the President-Elect. A representative from the National Office shall serve as an ex-officio, non-voting member of the Nominating Committee. The Nominating Committee shall solicit nominees for election to the NCIA Board. The names of the nominees shall be returned to the National Office not less than ninety days prior to the annual business meeting, so that they may be submitted to the membership forty-five days prior to the annual business meeting as required in these Bylaws.

SECTION 6. Research Committee. With the approval of the Executive Committee, the President shall appoint a Research Committee, which is chaired by the President. The Executive Director shall serve as an ex-officio, non-voting member of the Research Committee. The Research Committee shall review and recommend to the Board research studies, white papers, literature reviews, and other publications sponsored by NCIA. The Research Committee shall provide recommendations for topics and content of the NCIA newsletter and Instructional Leadership Abstracts.

SECTION 7. Ad Hoc Committees. As appropriate, and with the approval of the Executive Committee, the President may establish and appoint chairpersons and members to Ad Hoc Committees for a time not to exceed one calendar year.

ARTICLE VIII

MEETINGS

SECTION 1. The annual business meeting of NCIA shall be held in conjunction with the annual AACC convention or at such other times upon which voting members may decide.

SECTION 2. The Board shall meet immediately preceding the annual business meeting. Additional meetings of the Board shall be held as called by the President.

SECTION 3. Workshops, conferences, and similar developmental activities may be scheduled periodically by the NCIA Board and by the regional districts, upon approval by the Executive Committee.

SECTION 4. Regional districts may schedule regular meetings as desired.

ARTICLE IX

FINANCES

SECTION 1. In conjunction with the AACC guidelines for councils, it is recognized that all financial encumbrances are the sole responsibility of NCIA.

SECTION 2. Membership dues shall be established annually by the Board. Only NCIA members with paid-up dues will be permitted to vote for candidates for the Board, vote on NCIA business, serve on NCIA committees, or be elected to the Board.

SECTION 3. Dues will be used for administrative and functional purposes of NCIA.

SECTION 4. The Executive Director shall render written financial and membership reports at the annual business meeting. The financial report shall be verified by existing auditing procedures of the registered office or by an independent certified public accountant.

SECTION 5. The Executive Director shall submit a record of expenditures, and an accounting of all other financial transactions, to the Board at each of its meetings. Upon approval by the Board, the President and President-Elect shall initial this report and record.

ARTICLE X

PARLIAMENTARY PROCEDURE

The latest edition of Robert's Rules of Order (Newly Revised) by Henry M. Robert III shall be the parliamentary guide and shall govern the proceedings of NCIA, the Officers, and Committees when not inconsistent with these Bylaws and any special rules of order NCIA may adopt.

ARTICLE XI

AMENDMENTS

These Bylaws may be amended at any annual business meeting by a vote of two-thirds of the members attending, provided a written notice of any proposed changes in the Bylaws was sent to all NCIA members at least sixty days before the meeting at which the proposed change is to be considered. If no such notice of the proposed amendment has been given as herein above specified, then these Bylaws may be amended by a three-fourths positive vote of the members present and voting at the meeting.

ARTICLE XII

DUTIES OF OFFICERS

SECTION 1. President. The President is responsible for providing leadership and annually developing goals, objectives, and action plans for presentation at the annual business meeting. The President shall preside at all regular and special meetings of NCIA and of its Board, shall serve as the chairperson of the Research Committee, and shall oversee the affairs of NCIA. This role shall include liaison with other AACC Councils and organizations. The President shall appoint committees as necessary or requested, and fill vacancies of the Board as prescribed in the Bylaws.

SECTION 2. Immediate Past‑President. The Immediate Past‑President shall serve as chairperson of the Professional Development Committee, shall advise NCIA on matters of importance, and shall undertake special assignments. The Immediate Past‑President shall be responsible for providing an orientation to new Board members and preparing the annual report to AACC, which is made at the end of that person's term in the position of President of NCIA.

SECTION 3. President‑Elect. The President‑elect shall serve in the absence of the President and perform such other duties as the President may request. The President-Elect shall serve as chairperson of the Awards Committee, the Conference Committee and the Nominating Committee. The President-Elect shall be responsible for coordinating the AACC forum, Celebration Breakfast, and other NCIA programs held in conjunction with the AACC convention.

SECTION 4. Recording Secretary. The Recording Secretary takes minutes at all meetings of the Board and Executive Committee, prepares these minutes for distribution, and submits the minutes to the National Office. The Recording Secretary shall prepare a summary of all actions taken or expected at all meetings of the Board or Executive Committee, and shall submit the summary to all members of the Board within one month following the meetings.

SECTION 5. Executive Director. The Executive Director works with the President to prepare agendas for Board meetings, including coordinating the site details for each meeting. The Executive Director prepares reports for Board meetings, including a financial report, updated membership list, updated Board directory, and others as needed. The Executive Director manages the finances of the organization, develops an annual budget, and prepares and files an annual income tax return. The Executive Director shall maintain the archives of the organization. The Executive Director serves as the editor of NCIA publications and oversees the printing and distribution of all publications.

SECTION 6. Regional Representatives. The nine Regional Representatives join At-Large Representatives and the Executive Committee to make the NCIA Board. Their duties include promoting NCIA membership(s) within their respective regions, serving on a minimum of one committee, facilitating the accomplishment of NCIA purposes as outlined in Article III of these Bylaws, identifying regional members who may serve as future NCIA leaders, and other responsibilities assigned by the President. The Regional Representatives shall assist in planning and sponsoring regional professional development activities.

SECTION 7. At‑Large Representatives. The two At-Large Representatives join Regional Representatives and the Executive Committee to make the NCIA Board. One At-Large Representative is appointed by the President to the role of Organizational Affiliation and Liaison Coordinator, to assist the National Office in developing program proposals for designated conferences. The other At-Large Representative moderates web discussions and assists the Board in specialized areas such as professional development, instructional technology, and research.

ARTICLE XIII

The Board maintains a separate set of written guidelines that address Board travel; fund-raising and corporate sponsorship of NCIA activities; attendance and involvement of Board members, including responsibilities and assignments; and other topics.

PREAMBLE

ARTICLE I

ARTICLE II

NATIONAL OFFICE